Streamlined Vendor, Purchase, & Inventory Control
Workway’s Purchase Management module simplifies how you handle vendors, products, purchases, payments, and inventory
* No credit/debit card required
Admin Panel: Full Procurement Control
Admins get a central dashboard to manage the entire purchasing lifecycle.
Vendor Management
Add and manage Vendors with complete
profiles
- Company Name, GSTIN, Bank Details
- Contact Information
Track vendor performance, payments, and history.
Product Management
Add Goods or Services with full details
- SKU, Unit Type, Category, Pricing, Tax (GST/HSN/SAC), Inventory Status, and Product Images for easy tracking and selling.
Purchase Order Management
Create and issue Purchase Orders directly from vendor profiles.
- Set
- Job Category
- Department
- Skills (Tag required skills easily)
- Interview Rounds
- Total Openings per Position
- Track PO Status (Open, Closed, Partial Received).
Bill Management
Generate Bills linked to:
- Vendors
- Purchase Orders
Attach invoice copies, set due dates,
manage taxes automatically.
Vendor Payments
- Record and track Payments made to Vendors.
- Link payments directly to Bills and Purchase Orders.
- Support for part payments, full payments, and payment notes.
Vendor Credits
Manage Vendor Credit Notes
- Issue credits for returns, damaged goods, overpayments.
- Apply credits to future bills or refunds.
Inventory Management
Real-time tracking of
- Inventory Stock Adjustments (manual or auto-linked with purchase/sales)
- Update quantities, warehouse locations, unit costs.
- Inventory valuation based on weighted average or FIFO methods.
Manage Inventory Adjustments:
- Add stock manually (New Arrival)
- Remove stock (Damaged, Lost, Sold)
Advanced Reporting Suite
Make smarter purchasing decisions with
detailed reports:
-
Vendor Report:
Purchases, Payments, Outstanding balances. -
Purchase Order Report:
Status, Amounts, Vendors. -
Inventory Summary:
Real-time inventory levels across locations. -
Inventory Valuation Summary:
Understand your stock value anytime, adjust for audits and financials.
All reports can be exported in PDF or Excel formats.
Manage Purchases with Confidence
Simplify vendor dealings, control inventory in real time, and track every rupee spent—all in one powerful system.
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Real-time stock adjustments.Centralized Vendor, Purchase, and Inventory Management
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Tax-Compliant Product Handlingor Goods and Services (GST/HSN/SAC ready).
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Complete Financial Visibilityfrom Purchase Orders to Vendor Payments and Client-Side Product Purchases.
Trusted by Businesses Like Yours
Shradha Kumari, CEO
YOURDORLD PVT. LTD.
Shradha Kumari, CEO
YOURDORLD PVT. LTD.
Shradha Kumari, CEO
YOURDORLD PVT. LTD.
Workway Tips, Trends & Tactics
Frequently asked questions
What is Workway’s Purchase Management module used for?
The module is designed to simplify procurement by letting you create purchase requests, convert them to purchase orders, track approvals, manage vendor details, and record receipts all within a central dashboard.
How do I create a purchase request and approval workflow?
You can submit a purchase request with item details, quantity, and supplier. The system automatically routes it through your predefined approval workflow (e.g., manager approval, finance review) before converting it into a purchase order.
What happens after a purchase order is created?
Purchase orders are sent to selected vendors for confirmation. You can monitor order acknowledgments, track delivery status, and update records when goods are received.
Can I track deliveries and receipts?
Yes, once items are delivered, you can log receipt details (quantity received, condition, attachments). This supports a 3-way match between purchase order, receipt, and invoice before payment.
How do I manage vendors and suppliers?
Workway lets you store detailed vendor profiles, including contact info, payment terms, and contract details. You can also assign requested items to preferred or backup suppliers.
Is there a budget and spend control feature?
Absolutely! you can set budget limits per department or project and receive alerts when spending approaches thresholds, helping prevent overspend.
Can I filter or search purchase records?
Yes,use filters by date, vendor, status (pending/ordered/delivered), or budget category for real-time insights into purchasing activities.
Is the system scalable for teams of all sizes?
Yes suitable for businesses from solo users to 5,000+ employees. Role-based access ensures that purchasing permissions scale with your organization.
Does it integrate with other Workway modules?
Yes, it ties into Finance, HR, and Advanced Reports. Receipts and purchase costs feed into expense reports, budgets, and financial analytics across the platform.
Digital Workplace
A Secure, Scalable Cloud
End-to-end encrypted. Role-based access. Built-in SSO, access logs, and 2FA.
workway.pro runs on a private, enterprise-grade cloud infrastructure designed for performance, scalability, and control fully hosted and managed in India.
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